Requests to join the collaboration are approved by the JACoW Board of Directors. Membership is contingent on a commitment from each series that they will contribute to the site for at least three future conferences and agree to the policies listed below. In addition each set of proceedings must contain a reasonable number (more than 25) of papers and not simply be a collection of presentation materials.
Under the charter, collaborating conference series undertake to adhere to the technical requirements for publication and to send their team members--for past, current, and future events--to the annual team meetings. These meetings are scheduled near the end of each year, rotating through Asia, Europe, and North America.
Team meetings provide the opportunity for editors to pursue in greater depth all issues related to electronic publication, including hands-on training, development of tools such as the Scientific Programme Management System (SPMS), and use of the scripts (JPSP) that pull all of the individual files of contributions together into the final publication package. Team members new to electronic publication can also take advantage of hands-on training in basic processing techniques during major JACoW conferences.
Because JACoW is based on good will, attendance at team meetings and participation in JACoW activities for, at a minimum, a three-year cycle is essential to maintain high standards and continuity and for the success of the entire venture. Electronic publication is not trivial, and to publish according to JACoW's high standards implies not only that editors receive adequate training but also that once their expertise is acquired they remain active in JACoW for a certain period to train new editors. JACoW therefore reserves the right to exclude from publication any conferences not respecting the conditions above.
To request membership in JACoW, contact the JACoW chair .