IT Setup for Author Reception

A simple "rule of thumb" -- per 250 participants:

  • 1 computer for the counter
  • 1 computer for staff member who has answerability to make editorial decisions. It is important to have this second machine set up, keeping the counter machine free for author reception.
  • SPMS system: the Author Reception staff require the Sort/File/Edit privilege in Roles and Responsibilities.
  • The computer on the counter has a single use, the only software requirement is that of a browser window to access the SPMS system.

As the amount of participants increase, dedicated tasks need to be introduced.

  • small conference = <250 participants
    • 2 computers (1 for counter, 1 for Room Coordinator)
  • medium conference = 250-500 participants
    • 3 computers (2 for counter, 1 for Room Coordinator)
  • medium/large conference = 500-1000 participants
    • 3-5 computers (3-4 on counter, 1 for Room Coordinator)
  • large conference = >1000 participants
    • 5 computers (4 on counter, 1 for Room Coordinator)