Oral Presentation Management

The speaker interface is the liaison between the speakers and the venue staff.

The staff responsible for the speaker interface help speakers upload their talks to the file server being used by the editing team and ensure that the files are transmitted to the conference venue platform ready for presentation.

Authors upload their talks in the same manner as their contributions to the proceedings via the upload scripts. The meta data are stored in the SPMS, and the files are uploaded to the file server.

Speakers log into the conference instance of the SPMS via their JACoW profile. They will see their contribution with a link "upload".

They should

  • Select the file type: For talks this should be "Transparencies".
  • Select the platform: the list behind this pop-up list has been entered previously into the screen

Editor/Proceedings Administration / Platform Codes

  • Browse to find the file (the filename should be the programme code, plus _TALK.suffix
  • Add any comments as necessary.
  • Click on "Upload file".

The screen

Editor/Proceedings Administration / File Types

has a number of default settings relating to file types that are recognized by the upload/download scripts used for submission of contributions to the proceedings. Files for upload as transparencies with the suffix _TALK should have the corresponding suffix as follows: