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Overview

Scientific Programme & Proceedings

SPMS Installation & Setup

About SPMS

• What is SPMS?
• SPMS Architecture
• Profiles/Affiliations Repository
• Support/Help

Installing SPMS

• Installation Overview: Prerequisites
• Permission To Use SPMS
• Regional Support Centres
• Standard Installation: How To
• Development Installation: How To
• Initial Parameter Setup
• System Administration FAQs

Overall Database Administration

• Intro to Database Admin
• Privileges, Roles & Users
  • Intro to Privileges, etc.
  • Authorize
  • Functional Roles
  • Privileges
  • Web Pages
• System Parameters
  • Introduction to Parameters
  • Conference
  • User
  • URLs
  • Email
  • Web Configuration
  • SPMS Configuration
  • Image URLs
  • Registration
  • Experts/Referees
  • PC (Program Committee)
  • Post-Conference
  • E-Dot Board
• Email Utility
• Invitees
• Job Queue Status
• Data Dictionary w/Dependencies
• Useful Tips
  • Attributes

Scientific Program Administration

• Profiles & Affiliations
  • Profiles/Affiliations Repository
  • Alphabetical List
  • Create New Profile
  • Duplicates
  • Search/Edit
• Classifications
  • Main Classifications
  • Subclassifications
  • Combine Main & Subclassifications
• Managing Abstracts
  • Call for Abstracts
  • Abstract Attributes
  • Abstract Submission
  • Abstract QA
  • Reclassify Abstracts
  • Restore Withdrawn Abstract
  • Withdraw All Rejected Proposals
• Building Programme Codes
  • Introduction to Programme Codes
  • Presentation Type (Contributions)
  • Presentation Type (Sessions)
  • Contribution Codes
  • Proposed Invited Oral Priority Codes
  • Location Codes
  • Session Codes
  • Creating Sessions
  • Program Code Sort Order
  • Daily Events (for Program)
• Viewing/Validating the Programme
  • Generate Paper TOC Values
  • Validate Paper ID Sequences
  • Assign/Move Paper IDs
  • Contribution Log Codes
• Program Committee Activities
  • System Parameters
  • Assign Experts
  • Propose Invited Orals
  • Priority Codes
  • Select Contributed Orals
  • Enter Session Chairs
  • Change Abstract Classification/Type
  • Main Classifications
• Contribution Log Codes
• Creating Forms

Registration Module Administration

• Specifications
• Registration Setup Step by Step
  • Registration Intro
  • Registration Field Groups
  • Registration Fields
  • Registration Page Properties
  • Registration Page Layout
• Email Notification
• External Registration Setup

Data Extracts, Reports, & Statistics

• Data Extracts
  • Data Extract Procedures
  • AIP Extract
  • Abstract Book
  • Abstracts by Time
  • Affiliations Mailing List (Excel)
  • All Orals
  • Author Index
  • Conference Guide
  • Overview of Oral Presentations
  • Post-Conference XML
  • Withdrawn Abstracts
  • via Mailing List
  • Session Export
  • Mail Merge
  • Library Data
• Reports
  • Abstracts Per Day
  • Activity Log - Staff
  • All Orals
  • Author Counts
  • Conference Activity Charts
  • Conference Program
  • Contribution Counts
  • Disjointed Authors
  • Duplicate Abstract Titles
  • Electronic Dot Board
  • Green Dot Reports
  • Hardcopy w/o Files
  • Initial QA by Presentation Type
  • Invitees List
  • List of Participants
  • No-dot Papers
  • Paper Counts by Platform/File Type
  • Police OK; No Files
  • Poster Counts by Date
  • Proposed Presentation Changes
  • QA Comments w/o PDF
  • Registration by Abstract
  • Session Counts
  • Sessions
  • Table of Contents
  • Unregistered Papers
• Statistics

Your Conference Website

Boilerplate Text for Your Website

• Author/Speaker Guidelines
  • Abstract Prep/Submission
  • Paper Preparation
  • Paper Submission
  • Speaker Instructions

Setting Up for the Conference

The Proceedings Office

• Ergonomics & Logistics
• Recommended Hardware
• Recommended Software
• JACoW Software Licenses
• Software Settings
• Upload/Download Scripts
• Author Reception
• IT Reports: Previous Experiences
• Setting SPMS Parameters
  • For editing
    • Editor Source File Types
    • File Upload/Download
    • File Weights and Thresholds
    • Paper Status Codes
    • Paper Error Codes
    • Platform Codes
    • Reassign "Red" Dot Papers
    • Paper Final QA
    • Keyword Codes

Oral Presentation Management

• Setup/Introduction

Poster Session Management

• SPMS Parameters
• Poster Session Guidelines
• Poster Police

During the Conference

Proceedings Production

• List PDF Only Papers
• Abstract Search/Edit
• Activity Log - Staff
• List My Papers
• My Contributions
• My Profile
• Processing Papers
  • Basic Procedure
  • Helpful Items
  • Tips & Tricks for Processing
  • Paper Measurement Cheat-Sheet
  • Quality Assurance
  • Conference-Specific Procedures
    • IPAC14
    • NA-PAC 13
    • IPAC13
  • Common Author Oversights
• Processing Talks
• Cross-Checking Authors/Titles

After the Conference

Compiling the Proceedings

• Pre-press Publication
• Checking of Titles/Authors
• "Wrappers"

Final Publication on JACoW

• How it Works