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Tuesday, 28th November

08:30–09:00 (Room A415)

Registration

09:00–11:00 (Room A415)

Welcome and Introduction to JACoW TM & Running a JACoW Conference
Session Chair: Christine Petit-Jean-Genaz

09:00 | Speaker: Prof Qing Qin - Deputy Director Institute of High Energy Physics

Welcome Introduction

09:15 | Speaker: Ivan Andrian - Elettra-Sincrotrone Trieste S.C.p.A.

Overview of BoD aims for the Team Meeting, report on JACoW mission, activities, areas of development, challenges, future forecasts and needs. Introduce active working groups, asks for expressions of interest and advise parallel meeting times (Mobile App, 2018 TM, Online Help, One-on-one, etc. )

09:45 | Speaker: Ronny Billen - European Organization for Nuclear Research Beams Department (BE)

Introduce the procedure for voting, the candidates, Introduce the procedure and time frame, who is eligible to vote.

09:55 | Speaker: Todd Satogata - Thomas Jefferson National Accelerator Facility

The JACoW collaboration is a collaboration which has wide community of collaborators from around the world. Being born out of the arrival of electronic publication in the mid-nineties, JACoW has had a team of innovators who have co-operated delivering systems and tools for the organisation, operation, and long term achieving of conference proceedings for the accelerator and complementary communities. This talk will give a look at the history at the genesis of JACoW to modern day, vision into the future, and discuss the obligations and policies, network of collaborators and supporting volunteers, which enable the effective outcomes of the collaboration and bind it together.

10:25 | Speaker: Charlie Horak - Oak Ridge National Laboratory

This talk will outline the locations and current literature and various helpful tutorials available on the JACoW and Source Forge websites. This talk aims to give insight to logical filing of the information, and give example how the information can be further edited and continuously improved.

10:55 | Speaker: David Button - Australian Nuclear Science & Technology Organisation

This talk will highlight the parts of this years programme which are new, and information not repeated this year which can be found in the previous Team Meeting pages.

11:00–11:30

Coffee break

11:30–12:30 (Room A415)

How to Share Collaboration Information & Case Study of Partial Refereeing
Session Chair: Ronny Billen

11:30 | Speaker: Charlie Horak - Oak Ridge National Laboratory

This tutorial/talk, will demonstrate how to access the JACoW Wiki to make edits, and how to produce content such as the pages that all the presentations are made on. This will also include specific information on how to generate slide shows, and manipulate images etc.

12:10 | Speaker: Ivan Andrian - Elettra-Sincrotrone Trieste S.C.p.A.

Though partial refereeing has been done back in the past, the IPAC community has requested partial refereeing of papers to improve the impact factor and quality of submissions. This talk will give a case study of IPAC'17 usage of this system.

12:30–14:00

Lunch

14:00–15:30 (Room A415)

Overview Conference Management Systems & Proceedings Production
Session Chair: John De Villiers

14:00 | Speaker: Todd Satogata - Thomas Jefferson National Accelerator Facility

This talk brings together the breakdown of the roles which have been developed over the years to execute a successful JACoW conference, and give an overview of what they contribute to the organisation, execution, and close out of the conference.

14:30–15:30 (Room A511)

JACoW Template Working Group

14:30 | Speaker: Adrian Mönnich - European Organization for Nuclear Research Information Technology Department (IT)

Introduction and overview of the SPMS Indico development, the existing user groups of Indico, overview of how it is used to run conferences. (Note More in-depth example tutorial presentation later in the week)

15:00 | Speaker: Volker RW Schaa - GSI Helmholtzzentrum für Schwerionenforschung GmbH

This talk aims to give an insight to the behind the seen activities, services, and scripts which are used to go from submission the website publication. Delegates in the meeting should get a glimpse of the importance of the proceedings office producing compliant and accurate files to allow smooth production of the final proceedings, these skills will be built over the meeting. This knowledge should serve to help editors and organiser navigate the requirements and processes that must take place to achieve the final outcome. The talk will also discuss the variety of errors and faults which are experienced, and what can be done to help avoid them and detect them throughout the conference.

14:30 | Chair: Jan Chrin - Paul Scherrer Institut

15:30–16:00

Coffee break

16:00–17:30 Public Area Outside Particle Cafe - IHEP Main Building

Poster Session / Welcome Reception
IPAC'17Garry TrahernESSIPAC'17 Poster
IPAC'18Jana ThomsonTRIUMFIPAC'18 Poster
IPAC'19Nicole WhiteANSTOIPAC'19 Poster
IPAC'20Ketel TurzoGANILIPAC'20 Poster
LINAC'18Ning ZhaoIHEPLINAC'18 Poster
SAP'17Ning ZhaoIHEPSAP'17 Poster
SRF'17Lu LiIMPCASSRF'17 Poster
CYCLOTRONS'19Joele MiraIThemba LabsCYCLOTRONS'19 Poster
ECRIS'18Pietro PisciottaINFNECRIS'18 Poster
ICFA FLS'18Xin HanSINAPFLS'18 Poster
HIAT'18Lu LiIMPCASHIAT'18 Poster
IBIC'18Xin HanSINAPIBIC'18 Poster
ICAP'18Kyoko MakinoMSUICAP'18 Poster
HB'18Dong-Eon KimPALHB'18 Poster
PCaPAC'18  PCaPAC'18 Poster