[ Show as SlideShow ]

Last Words from the (Deputy) Chair

Speaker: Todd Satogata (Jefferson Lab)

Some highlights, some lessons learned, and some open action items. (ACTION!)

(And some talk structure from Ivan's overview from TM2016.)

Pre-TM Highlights

From RSCM reports

  • Higher load than theoretically needed
  • SPMS operations frequently need intervention
    • Deployment
    • Synchronisation
    • Repatriation: Turning off jobs (ACTION!)
  • From TM16: When the conf is over, all links to the SPMS are to be removed (ACTION!) (IPAC'17)
  • 197 conferences published, 18 since last TM (inc. 7 scanned Linac proceedings)
  • SPMS Development still slow - lower resources
    • But Matt was very involved in light peer review development Jan-May 2017 for IPAC'17.
  • ORCID/DOI - working on permalinks & references
  • Acrobat DC - updated documentation needed (ACTION!)
  • Indico/SPMS presentations and convergence
    • Core infrastructure progress but not much to try using yet
    • Revisit documentation, establish progress tracking and testing milestones (ACTION!)

JACoW Sustainability

  • Risks to JACoW were last analysed in 2016
  • Identify JACoW's aims and goals and evaluate the probability that they will not be achieved

Probability P

RiskAssigned for
1Unlikely, <10%
2Possible, <20% to 50%
3Likely, >60%
4Highly probable, >80%

Impact I

RiskAssigned for
1Negligible impact
2Moderate impact - delay on delivery
3Major impact on delivery of objective - delay and/or additional resource requirement
4Severe impact leading to partial delivery and/or additional resource requirement
5Catastrophic impact - failure to reach goal

JACoW goals, as documented on the wiki, are:

  • Publish high-quality sets of proceedings with access through the custom interface.
  • Provide long-term archival storage to ensure longevity and access to publication data.
  • Train and educate authors and editors.
  • Provide a repository of profiles.
  • Provide support for conference organisers.
  • Publish conference metadata for open archives.
  • Maintain a set of user profiles for accelerator conferences.

Roles

  • JACoW Chairs [Chr]
  • JACoW Coordinator [Crd]
  • JACoW Board of Directors [JBoD]
  • JACoW webmaster (proceedings at CERN) [WebP]
  • JACoW webmaster (info at Elettra) [WebI]
  • JACoW website content manager [WebC]
  • Repository manager [Rep]
  • SPMS regional support managers [RSM1,2,3]
  • SPMS developers [Dev1,2,3]
  • JPSP developer [JPS]
  • Editor/conference tools developer [CnfDev]

Activities and Functions

  • Provide and maintain the proceedings website.
  • Publish new proceedings as soon as possible.
  • Run the collaboration.
  • Report to Stakeholders.
  • Provide and maintain the author and team websites.
  • Provide and maintain the repository.
  • Provide and maintain the SPMS.
  • SPMS-InDiCo merger.
  • Provide and maintain JPSP.
  • Develop new tools for editors and authors.

Infrastructure and resources

  • CERN webserver [WebCERN], KEK mirror [WebKEK]
  • Search engine [SRCH]
  • Oracle at CERN, FNAL and KEK and support people [ORACERN, ORAFNAL, ORAKEK].
  • Chair, deputy, coordinator, repository manager etc. - time [Tim]
  • Team members time and travel [Tim-Trav].
  • Conference proceedings teams [Eds]

Risk Analysis 2016 vs 2017

FunctionAssociated RolesResourcesRisk 2016Risk 2017
JACoW (proc)WebPSRCH, Web*55 
Add new procs.WebPEds, Web*128
Run collaborationJBoDTim-Trav89
JACoW (info)WebiWeb*44 
RepositoryRepORA*64
SPMSRep, RSM*, Dev*ORA*912
SPMS-Indico MergeDev, Rep, JPSTim31
ToolsCnfDevTim-Trav63
JPSPJPSTim64
Editor EducationCnfDevTim-Trav66 
Personnel to Educate Ed.CnfDevTim-Trav88 
Author EducationCnfDevEds, Tim64
Total7968
Average6.585.67

Risk Register Conclusions

  • publication of new proceedings: lower
    • More and more people learning how to publish proceedings
    Emphasis within TM training
  • Indico-SPMS merge project lower: promising
    • Progress being made, team focus so lower risk
  • Running the collaboration: higher!
    • Travel and support resources are getting scarcer
    • Document financial value of JACoW to community?
    • More outreach to stakeholders (ACTION!)
  • Developing the SPMS: higher!
    • one man show up to now, no longterm succession (ACTION!)

First impressions of this TM

  • Another successful TM!
  • David's "Four Pillars" are a strong foundation
    • More one-on-one time? (e.g. scripting and LaTeX)
    • Hands-on exercises? (e.g. processing standard example papers)
  • Thanks to everybody for your contributions!

Next Team Meeting (2018)

YearLocation
2016Americas
2017Asia/Pacific (Australiasia?)
2018Europe/Middle East/Africa
2019Americas
2020Asia/Pacific
2021Europe/Middle East/Africa

Formal bids to come c. January 2018.

Decision by the BoD with input from community mid-2018.

Thank you again, and safe travels!!

Forgotten Item

At the end of the TM, Maxim reminded me of a discussion with Volker regarding indexing of proceedings by Scopus/Elsevier. The indexing services require a malpractice statement to be clearly visible on the main entry page of the proceedings, similar to this example.

  • Volker and Todd will follow up with publishers to draft a suitable statement and plan an appropriate way to include it in a test proceedings.
  • We will find a volunteer test proceedings for this process: Maxim has suggested the next RuPAC, for instance.