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Wednesday, 5th December

09:00–10:30 iThemba Tour

09:00–10:30 One-on-one Pre-organised

09:00 | Tour will commence upon arrival at iThemba

09:00 | (Room J145 or J15)

10:30–11:00

Coffee break

(Room Auditorium)

(Room J145 or J15)

11:00–12:30

Key Activities & SPMS Tutorial
Session Chair: Rohan Dowd

11:00 | Speaker:Christine Petit-Jean-Genaz - European Organization for Nuclear Research

General Timelines, When and Who to do What
The aim of this talk is to give a well thought out time lines for the major tasks which are required to be undertaken in a timely manner to ensure that the deadlines and dependent activities can be achieved.

11:15 | Speaker:Stefano Deiuri - Elettra-Sincrotrone Trieste S.C.p.A

Conference Website Dynamic Data Inclusions, Conference Tools, and Information Screens
This talk will showcase the variety of SPMS generated reports which can be included in your conference website and are automatically updated as data evolves is your SPMS instance. A number of useful applications for poster police, doting boards, and other information screens will be showcased.

11:30 | Speaker:Christine Petit-Jean-Genaz - European Organization for Nuclear Research

SPMS, Tutorial
This presentation will briefly describe how to organise all of the main scientific programme management activities via SPMS.

11:00–12:30

Mobile App

(Room J145) 11:00 | Chair: Johan Olander - European Spallation Source ERIC

Mobile App Working Group

12:30–14:00

Lunch

(Room Auditorium)

(Room J15)

(Room J145)

14:00–15:30

Tutorial 1

T1a 14:00 | Tutor: Volker Schaa - GSI Helmholtzzentrum für Schwerionenforschung GmbH

Pitstop Tips and Tricks
This talk should explain »What is PitStop?« and »Why and how are we using PitStop«. The basic usage in the editorial office will be shown.
* Laurent Serani 
* Robert Apsimon 
* Garrett De Villier 
* Maxim Kuzin 
* Meghan McAteer 
* Stefano Deiuri 
* Dong Eno Kim 
* Xin Han 
* Muneer Sakildien 
* Kelly Jaye 
* Petra Neumann 
* Philip Dyer 
* Renan Picoreti 
* Melanie Robertson 

14:00–15:30

Tutorial 1

T1b 14:00 | Tutor: Todd Satogata - Thomas Jefferson National Accelerator Facility (90min)

Advanced Latex Editing
This tutorial reviews the introductory LaTeX material presented at TM2017, gives attendees access to Overleaf and the JACoW Template in Overleaf, describes details of LaTeX file processing as performed in JACoW conferences, and surveys tips, tricks, and common author error illuminated by LaTeX paper processing examples from IPAC18.
* Fhumulani Nemulodi 
* Jana Thomson 
* Amy McCausey 
* Charlie Horak 
* Johan Olander 
* Rohan Dowd 
* Takashi Kosuge 
* Akihiro Shirakawa 
* Pavel Snopok 
* Sergio Marques 
* Eugene Tan 

14:00–15:30

One-on-one

Available Area

15:30–16:00

Coffee break

(Room Auditorium)

(Room J145)

16:00–17:30

Conference Proceedings Production Activities
Session Chair: Frederic Chautard

16:00 | Speaker: Todd Satogata - Thomas Jefferson National Accelerator Facility

Scaling of Roles Tasks and Resources vs Size of your Conference
This talk shows examples of different size conferences and the considerations which are made in the condensing of roles, the size of the teams involved, typical budget implications, and aspects of SPMS and other tools used to organize and run the conference.

16:30 | Speaker: Todd Satogata - Thomas Jefferson National Accelerator Facility

Partial Refereeing Process in SPMS
This talk presents a brief history and background of IPAC light peer review, and highlights of the procedures established in SPMS to support this partial refereeing process.

17:00 | Chair: Ivan Andrian - Elettra-Sincrotrone Trieste S.C.p.A.

Using SPMS Forms to Collect Information and Applications
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17:20 | Speaker:Christine Petit-Jean-Genaz - European Organization for Nuclear Research

Central Repository and Profile Maintenance
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16:00–17:30

IT Setup Working Group

16:00 | Chair: Ivan Andrian - Elettra-Sincrotrone Trieste S.C.p.A.

IT Setup Working Group
last update November 26, 2019, at 03:36 PM Stefano Deiuri
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