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Wednesday, 29th November

(Room A415)

(Room A511)

09:00–11:00

Sizing your Team & Key Activities in SPMS
Session Chair: Nicole White

09:00 | Speaker: Todd Satogata - Thomas Jefferson National Accelerator Facility

Scaling of Roles Tasks and Resources vs Size of your Conference
ECRIS has about 60 participants, IBIC has about 250, and IPAC has about 1500. Not all teams are built equal, but are built to the size of the task ahead of them! JACoW has many member conferences of many different subject areas and thus different sizes. This talk aim to show examples of different size conferences and the considerations which are made in the condensing of roles, the size of the teams involved, typical budget implications, and aspects of SPMS and other tools used to organise and run the conference.

09:40 | Speaker:Christine Petit-Jean-Genaz - European Organization for Nuclear Research

General Timelines, When and Who to do What
The aim of this talk is to give a well thought out time line and instructions for the major tasks which are required to be undertaken in a timely manner to ensure that the deadlines and dependent activities can be achieved. This also includes for examples suggested budget review points, and activities that can be carried out to minimise the wastage of funds lost to no shows.

10:00 | Speaker: Todd Satogata - Thomas Jefferson National Accelerator Facility

SPMS, Setup & Key Tasks
This presentation will run through how to use SPMS to setup key parameters for your conference, and some of the important activities you will preform through out the pre- and post conference periods.

09:00–11:00

Mobile App

09:00 | Chair: Johan Olander - European Spallation Source ERIC

Mobile App Working Group

11:00–11:30

Coffee break

(Room A415)

(Room A511)

11:30–12:30

Conference Proceedings Production Activities
Session Chair: Maxim Kuzin

11:30 | Speaker: Christine Petit-Jean-Genaz - European Organization for Nuclear Research

Running & Staffing Your Proceedings Office & Other Important Roles
Running a proceeding's office can be full of traps and generate allot of extra work for your team and leave even more work to be finished after the conference if not run efficiently. This talk will draw on many experiences in staffing, constructing, and running a proceedings office, and the roles that surrounding office have in contributing to the smooth operation, and achieving the final bundle of material for publication.

12:10 | Speaker: David Button - ANSTO

Processing Transparencies & Embedding Animations Info. from David's 2016 presentation should be incorporated.
A large number of conference series are now routinely achieving oral presentation transparencies as part of the proceedings. This talk will look at the process which has been established with the SPMS instance to manage this process, and issues surrounding the ever growing number of presentations utilising the animations and how these are embedded in the pdf file.

11:30–12:30

IT Setup Working Group

11:30 | Chair: Ivan Andrian - Elettra-Sincrotrone Trieste S.C.p.A.

IT Setup Working Group

12:30–14:00

Lunch

(Room A420)

(Room A511)

(Room A418)

14:00–15:30

Tutorial 1

T1a 14:00 | Tutor: Volker RW Schaa - GSI Helmholtzzentrum für Schwerionenforschung GmbH

Scripting 1, Preparing Computers for Scripting 2 Incorporate information from Volker's 2016 presentation.
Based on last years tutorial this year we wish to give more time to allow as many people as possible to gain experience in running scripts to help service activities throughout the stages of your conference. Part 1 will focus on preparing your computer, configuring and installing required software ahead of the running of the actual scripts.
J. Garrett de Villiersgdevil@tlabs.ac.za

T1c 14:45 | Pre-Oroganised

One-on-One Contact Time
For those who wish to book one-on-one time with other team members for specific discussions and training

14:00–15:30

Tutorial 1

T1b 14:00 | Tutor: Jan Chrin - Paul Scherrer Institut (90min)

Basic LaTeX Editing
It has been requested by a number of team members for Jan to once again run his LaTeX Bootcamp to introduce those with no experience to the basics of LaTeX. LaTeX is still proving to be a notable portion of submissions and requiring support in every proceedings office.
Joele Miramira@tlabs.ac.za
Ghyung Hww Kimghkim@postech.ac.kr

14:00–15:30

One-on-one

Available Area

15:30–16:00

Coffee break

(Room A511)

(Room A418)

16:00–17:30

Paper Editing & JACoW Voting
Session Chair: Sue Waller

16:00 | Speaker: Jan Chrin - Paul Scherrer Institut

Update on Template & Referencing
At the 2016 TM the revised JACoW template was released which has been utilised now for over 12 months. As a major addition the citation and reference section was substantially enhanced to give more explanation to authors. This talk will discuss any issues which have arisen, and what effect it has had on the overall author oversights discovered in papers. Any future updates or information will also be presented. This talk will all give information regarding the importance and impact of good referencing standards.

16:20 | Speaker:David Button - Australian Nuclear Science and Technology Organisation

Editing Papers, Current Tools, Tips & Tricks
This talk will discuss the tools which are used for editing, the procedure followed, and give some tips and trick for word, and pitstop editing.

16:00–16:40

One-on-one Sit Downs by Individual Arrangement

16:40 | Speaker: Ronny Billen - European Organization for Nuclear Research Beams Department (BE)

Final Notes to Meeting Attendees, Voting

17:00 | Speaker: Ivan Andrian - Elettra-Sincrotrone Trieste S.C.p.A.

Open Session Questions

17:20 | Speaker: Ronny Billen - European Organization for Nuclear Research Beams Department (BE)

Announcement of Vote Results
last update April 09, 2018, at 07:59 PM Charlie Horak
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