Information for JACoW Conference Organizers and Editors

The JACoW documentation pages provide full information about how to run a conference using JACoW-Indico, including documentation about how to use the various JACoW tools needed for producing proceedings.

JACoW has recently completed the transition from using SPMS to JACoW-Indico as the tool for producing proceedings. Please note that updating this website to reflect these major changes is a work in progress, and at the moment, some outdated information about the technical aspects of proceedings production may still be found in this section of this wiki.

How to request a JACoW-Indico instance

To use JACoW-Indico along with the profiles and affiliations repository, the conference chair must request permission from the JACoW Chair and/or Coordinator , who will ask the JACoW-Indico manager to set up the JACoW-Indico instance. The text shown below should be included in the request, and the conditions (especially those regarding data protection) must be kept throughout the conference cycle.

The timing for getting the JACoW-Indico instance depends on the scope of the conference or workshop. As an example, for HB2016 it was done 10 months before the conference; for IPAC'17 20 months prior.

When the JACoW-Indico instance has been created, you’ll receive an e-mail with the URL.