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Summing up by Chair

Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)

Highlights, lessons learned, plans for the future.

Pre-TM Highlights

From RSCM reports

• Higher load than theoretically needed
• SPMS operations frequently need intervention
  • Deployment
  • Synchronisation
  • Oracle Updates
• When the conf is over, all links to the SPMS are to be removed (ACTION!)
• SPMS Development slow - lower resources
• ORCID/DOI - working on permalinks & references
• Acrobat DC - updated documentation needed (ACTION NEEDED!)
• Indico/SPMS
  • sub-working groups on features and tests
  • beta_01 will be used for next TM

JACoW Sustainability

• Risks to JACoW were last analysed in 2010
• Identify JACoW's aims and goals and evaluate the probability that they will not be achieved

Probability P

Impact I

The goals listed on the website are:

• Publish high-quality sets of proceedings with access through the custom interface.
• Provide long-term archival storage to ensure longevity and access to publication data.
• Train and educate authors and editors.
• Provide a repository of profiles.
• Provide support for conference organisers.
• Publish conference metadata for open archives.
• Maintain a set of user profiles for accelerator conferences.

Roles

• JACoW Chairs [Chr]
• JACoW Coordinator [Crd]
• JACoW Board of Directors [JBoD]
• JACoW webmaster (proceedings at CERN) [WebP]
• JACoW webmaster (info at Elettra) [WebI]
• JACoW website content manager [WebC]
• Repository manager [Rep]
• SPMS regional support managers [RSM1,2,3]
• SPMS developers [Dev1,2,3]
• JPSP developer [JPS]
• Editor/conference tools developer [CnfDev]

Activities and Functions

• Provide and maintain the proceedings website.
• Publish new proceedings as soon as possible.
• Run the collaboration.
• Report to Stakeholders.
• Provide and maintain the author and team websites.
• Provide and maintain the repository.
• Provide and maintain the SPMS.
• SPMS-InDiCo merger.
• Provide and maintain JPSP.
• Develop new tools for editors and authors.

Infrastructure and resources

• CERN webserver [WebCERN], KEK mirror [WebKEK]
• Search engine [SRCH]
• Oracle at CERN, FNAL and KEK and support people [ORACERN, ORAFNAL, ORAKEK].
• Chair, deputy, coordinator, repository manager etc. - time [Tim]
• Team members time and travel [Tim-Trav].
• Conference proceedings teams [Eds]

Risk Analysis (2010)

Risk Analysis

Conclusions

• ☼► publication of new proceedings: high
  • More and more interest in our proceedings, so this is getting hot
  Also, to correctly finish a set of proceedings is not so easy
• ▲ JPSP-related
  • one man show up to now, no longterm succession
• ▲ SPMS-related
  • one man show up to now, no longterm succession
  • RSC sysadmin and support load is high
• ▼ running the collaboration still high
  • BoD structure helps
  • base of collaboration, high impact
• ∆ JACoW Experts availability
  • the value is in our people, if we cannot meet and educate this is getting tough

First impressions of this TM

• New structure paid off
• Very fruitful
• Working groups sessions: Welcome!
• Thanks to everybody for the contributions!

Next Team Meeting

According to:

  #!/bin/bash
  REGIONS=(Americas Asia/Pacific Europe)
  for ( ( YEAR=2007 ; YEAR <=2020 ; YEAR++ ) )
  do
     echo $YEAR ${REGIONS[$( (YEAR-2007) )%3]}
  done

	2007 Americas
	2008 Asia/Pacific
	2009 Europe
	2010 Americas
	2011 Asia/Pacific
	2012 Europe
	2013 Americas
	2014 Asia/Pacific
	2015 Europe
	2016 Americas
	2017 Asia/Pacific
	2018 Europe
	2019 Americas
	2020 Asia/Pacific

Two (informal) bids so far:

1. IHEP: Beijing, China
2. POSTECH: Korea - Pohang? Seoul? -TBD

Formal bids to come in by... January?

Decision by the TM early coming year.

Thanks!