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Tue, 28 Nov 2023

09:00 | Dr Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
Opening remarks

09:05 | Ming-Chyuan Lin (National Synchrotron Radiation Research Center)
Welcome from the NSRRC

09:20 | Ronny Billen (European Organization for Nuclear Research)
Welcome from JBoD, pre-TM Summary Report
- TM_2023_PreTM_Report.pdf
- TM_2023_PreTM_Report.pptx

09:40 | David Button (Australian Nuclear Science and Technology Organisation)
What is JACoW, and What role does JACoW play in a conference? *
The JACoW collaboration has wide community of collaborators from around the world. Being born out of the arrival of electronic publication in the mid-nineties, JACoW has had a team of innovators who have co-operated delivering systems and tools for the organisation, operation, and long-term achieving of conference proceedings for the accelerator and complementary communities. This talk will give a look at the history at the genesis of JACoW to modern day, vision into the future, and discuss the obligations and policies, network of collaborators and supporting volunteers, which enable the effective outcomes of the collaboration and bind it together.

10:00 | Johan Olander (European Spallation Source ERIC)
General overview of producing JACoW proceedings, tools, ecosystem

10:30 | Morning Break

11:00 | Ronny Billen (European Organization for Nuclear Research)
JACoW Regional Support Centres, SPMS and Publication to JACoW.org
- TM_2023_RSCE-Activity-Report.pdf
- TM_2023_RSCE-Activity-Report.pptx

11:20 | Dr Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
IPAC'23 Report *

12:20 | Lunch - in NSRRC Cafeteria

13:50 | Ronny Billen (European Organization for Nuclear Research)
JACoW voting introduction (voting scrutineer and candidates)
- TM_2023_Elections.pdf
- TM_2023_Elections.pptx

14:00 | Duarte Galvão (European Organization for Nuclear Research)
Indico activities and future directions *

14:30 | Johan Olander (European Spallation Source ERIC)
The future of the Central Repository

14:50 | Volker RW Schaa (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
Indexing of proceedings - what, why and how *

15:05 | Dr Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
Setting up documentation pages for your conferences series *

15:35 | Afternoon Break

16:05 | Nicolas Delerue (Université Paris-Saclay, CNRS/IN2P3, IJCLab)
Report about light peer review (V)
- 202311_Delerue_LPR_IPAC23_Jacow.pdf
- 202311_Delerue_LPR_IPAC23_Jacow.pptx

16:35 | Johan Olander (European Spallation Source ERIC)
Setup of personal laptops to use for hands-on tutorials

17:05 | Closing session, questions, open discussion

17:30 | Johan Olander (European Spallation Source ERIC)
Editing PDFs with Acrobat and Pitstop

18:15 | Reception/poster session

Wed, 29 Nov 2023

09:00 | Feedback session and summary of day before

09:15 | Sumner Brown Gibbs (Oak Ridge National Laboratory)
Perspectives from a new editor/collaboration member (V)

09:45 | Jan Chrin (Paul Scherrer Institut)
JACoW Templates

10:05 | Joshua Peters (Australian Nuclear Science and Technology Organisation)
CatScan tool and JACoW reference search tool and surprise template tool
- Cat Scan + Ref Tool JACoW Update 2023.pdf
- JACoW Update 2023.pptx

10:35 | Morning Break

11:05 | Jan Chrin (Paul Scherrer Institut)
Reference & citations, rules & styles

11:25 | Dr Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
Paper processing/QA workflow *

11:45 | Jan Chrin (Paul Scherrer Institut)
Editing with LATeX
- EditingLaTeX.pdf
- EditingLaTeX.pptx

12:05 | David Button (Australian Nuclear Science and Technology Organisation)
Editing with Word
- TipNTricks - Word2023.pdf
- TipNTricks - Word2023.pptx

12:25 | Lunch - in NSRRC Cafeteria

13:55 | Jana Thomson (TRIUMF)
Introduction to editing

14:15 | Michaela Marx (Deutsches Elektronen-Synchrotron)
How to edit transparencies - a saga coloured by GIFs and movies (V)
- how to process transparencies (JACoW TM 2023).pdf
- how to process transparencies (JACoW TM 2023).pptx

14:45 | Dr Ivan Andrian (Elettra-Sincrotrone Trieste S.C.p.A.)
Generating proceedings with Indico

15:05 | Mr Stefano Deiuri (Elettra-Sincrotrone Trieste S.C.p.A.)
JACoW-Indico conference tools and information screens *

15:20 | Giulia Vinicola (Istituto Nazionale di Fisica Nucleare)
JACoW-Indico Scientific Program Management *

15:45 | Coffee Break

16:15 | Mr Stefano Deiuri (Elettra-Sincrotrone Trieste S.C.p.A.)
Registration in Indico, connecting external registration systems *

16:35 | Davide Marcato (Istituto Nazionale di Fisica Nucleare)
Software tools and requirements, setup, and installation specifications, IT management for a conference

17:05 | Davide Marcato (Istituto Nazionale di Fisica Nucleare)
Running a successful Speaker Ready room *

17:25 | Volker RW Schaa (GSI Helmholtzzentrum für Schwerionenforschung GmbH)
Trends in paper submission: Types, problems, quality control advice *

17:45 | Closing session, questions, open discussion

Thu, 30 Nov 2023

09:00 | Part I: Tutorial - working through an example conference

10:45 | Morning Break

11:15 | Part II: Tutorial - working through an example conference

12:25 | Lunch - in NSRRC Cafeteria

13:55 | Ronny Billen (European Organization for Nuclear Research)
Election

14:05 | Part III: Tutorial - working through an example conference

15:45 | Afternoon Break

16:15 | Part IV: Tutorial - working through an example conference

17:10 | Closing session, questions, open discussion

18:30 | Dinner at Recipe House , 1st floor - Fleur lis hotel

Fri, 01 Dec 2023

09:00 | David Button (Australian Nuclear Science and Technology Organisation)
Open questions, feedback for next Team Meeting
- Lessons Learnt JACoW Team Meeting.pdf
- Lessons Learnt JACoW Team Meeting.pptx

09:20 | Dr Meghan McAteer (Helmholtz-Zentrum Berlin für Materialien und Energie GmbH)
Call for hosts for next Team Meeting (Europe/Middle East/Africa)

09:40 | Robert Saethre (Oak Ridge National Laboratory)
Conclusions from the Rapporteur with overview of JACoW in 2023 and View to the future
- JTM 2023.pdf
- JTM 2023.pptx

10:00 | Closing Remarks - estimated time