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Thursday, 6th December

(Room Auditorium)

(Room J145)

9:00–10:30

Proceedings Office Paper and Presentation Processing Tools
Session Chair: Laurent Serani

09:00 | Speaker:Jan Chrin - PSI on behalf of Michaela Marx - DESY

A large number of conference series are now routinely achieving oral presentation transparencies as part of the proceedings. This talk will look at the process which has been established with the SPMS instance to manage this process, and issues surrounding presentations utilising animations and videos and how these are embedded in the pdf file.

09:30 | Speaker: Volker RW Schaa - GSI Helmholtzzentrum für Schwerionenforschung GmbH

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09:50 | Speaker: Todd Satogata - Thomas Jefferson National Accelerator Facility

This presentation collects some guidance on LaTeX-specific paper processing for JACoW conferences. It is meant more to be a starting point for reference and refresher rathar than a tutorial.

09:00–10:20

09:00 | Spare 1 on 1 Pre-prepared

10:20 | Group Photo

10:30–11:00

Coffee break

(Room Auditorium)

(Room J145 or J15)

11:00–12:30

IPAC'18 Debrief
Session Chair: Eugene Tan

11:00 | Speaker: Todd Satogata - Thomas Jefferson National Accelerator Facility

IPAC is the largest conference in the JACoW collaboration and utilises e very part of the collaboration. This report will give a detailed analysis of the undertakings, and activities which went on to bring IPAC'18 together, and advice to other conferences and future IPAC based on the recent experience.

11:40 | Speaker: Takashi Kosuge - KEK

Brief report on the staffing and activities that were carried out in the speaker ready area of IPAC'18, any problems and solutions that came about.

11:50 | Speaker: Jana Thomson - TRIUMF

IPAC is the largest conference in the JACoW collaboration and uses the skills of many members of the collaboration. This talk will report on the activities before, during and after to bring IPAC'18 together.

12:10 | Speaker: Johan Olander - European Spallation Source ERIC

Since Jab hosted IPAC, there has been ongoing solutions and development of mobile applications that delegates can use to access information throughout the conference. This also serves as a platform for advertising, reducing the need for programme books, and gives the delegate extra user experience in organising their participation. This talk will talk about the latest solution which was used at IPAC'17, and advise and direction to the future of this tool.

11:00–12:30 JACoW Template Working Group

11:00 | Chair: Jan Chrin - PSI

12:30–14:00

Lunch

(Room Auditorium)

(Room J15)

(Room J145)

14:00–15:30

Tutorial 2

T2a 14:00 | Tutor: Jan Chrin - PSI

Processing slides into pdf, with practical tips
* Nemulodi Fhumulani 
* Robert Aspimon 
* Garrett De Villier 
* Muneer Sakildien 
* Kelly Jaje 
* Petra Neumann 
* Philip Dyer 
* Renan Picoreti 
* Melanie Robertson 

14:00–15:30

Tutorial 2

T2b 14:00 | Tutor: Adrian Mönnich - European Organization for Nuclear Research Information Technology Department (IT)

Driving Latest Indico
Tutorial Demonstration: Setting up a basic conference, adding and removing pages, what is required, access to help, etc.
* Mike Hogan 
* Jana Thomson 
* Amy McCausey 
* Maxim Kuzin 
* Takashi Kosuge 
* Akihiro Shirakawa 
* Meghan McAteer 
* Stefano Deiuri 
* Dong Eon Kim 
* Xin Han 
* Keihan Tavakoli 
* Yifei Jaski 
* Ronny Billen 
* Pavel Snopok 
* Sergio Marques 
* Laurent Serani 

14:00–15:30

One-on-one Pre-organised

15:30–16:00

Coffee break

(Room Auditorium)

(Room J145 or J15)

16:00–17:00

IPAC’19 Preparation
Session Chair: Renan Picoreti

16:00 | Speaker: Johan Olander on behalf of Mark Caetano - ANSTO

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16:30 | Speaker: Greg LeBlanc - ANSTO

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16:00–17:00

One-on-one

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