Information for JACoW Conference Organizers and Editors
The JACoW documentation pages provide full information about how to run a conference using JACoW-Indico, including documentation about how to use the various JACoW tools needed for producing proceedings.
JACoW has recently completed the transition from using SPMS to JACoW-Indico as the tool for producing proceedings. Please note that updating this website to reflect these major changes is a work in progress, and at the moment, some outdated information about the technical aspects of proceedings production may still be found in this section of this wiki.
How to request a JACoW-Indico instance
To use JACoW-Indico along with the profiles and affiliations repository, the conference chair must request permission from the JACoW Chair and/or Coordinator , who will ask the JACoW-Indico manager to set up the JACoW-Indico instance. Refer to the email template below for Indico inquiries.
The timing for getting the JACoW-Indico instance depends on the scope of the conference or workshop. As an example, for HB2016 it was done 10 months before the conference; for IPAC'17 20 months prior.
When the JACoW-Indico instance has been created, you’ll receive an e-mail with the URL.
Email template to be undersigned by the conference chair and sent to the JACoW Chair and/or Coordinator:
As Organizers of the XXX Conference we undertake that:
- To ensure proper training, the Scientific Secretary/Editor-in-Chief/IT Manager (one or several) will attend at least three team meetings in the roles of future, current, or past Editor-in-Chief in a series, in order to ensure proper coordination within the same series and within the JACoW Collaboration.
- The data supplied and collected with the JACoW-Indico and Central Repository system will under no circumstances be used for any other purpose than in connection with the organization of the conference in question.
- The data will not be provided to any external body for any purpose.
- The profiles and account information generated by the conference will be of the same quality as the data already in the repository (no dummy emails, etc.).
- Software installed using JACoW licenses will be un-installed immediately after the conference.
